Tool Integrity Management System

Control Your
Tool Assets.
Protect Your
Operations.

Built for Oil & Gas

TIMS is a cloud-based platform that brings inspection orders, repair management, vendor coordination and QC documentation into a single, structured system — built specifically for downhole tool operations.

Request a Demo → Explore Features
100%
Cloud Based
Multi
Site & Tenant
Live
Vendor Portal
Designed for
Drilling Contractors Tool Rental Companies BHA Specialists Inspection Vendors Machine Shops Procurement Teams
The Problem

Managing Tools
Shouldn't Be This Hard

Spreadsheets, email chains and paper certificates can't keep up with the pace and compliance demands of modern oil & gas operations.

📋

Scattered Inspection Records

Certificates spread across emails, drives and desktops — no single source of truth for tool compliance status.

🔧

No Repair Visibility

Repair orders tracked in spreadsheets with no real-time status, no vendor accountability and no audit trail.

📦

QC Package Assembly

Building a QC package before a job means manually hunting documents across multiple folders and systems.

🏭

Vendor Coordination Delays

Quoting, dispatching and receiving reports from vendors involves back-and-forth emails and missed follow-ups.

Core Capabilities

Every Tool.
Every Status.
One System.

01 Inspection Order Management
Create, issue and track inspection orders from draft to close. Monitor line item progress, upload reports and manage re-inspections — all in one place.
02 Repair Order Tracking
Full repair lifecycle management — issue repair orders to machine shops, track status in real time, receive reports, manage POs and close out jobs.
03 RFQ & Vendor Quoting
Send quote requests to multiple machine shops simultaneously. Compare quotes side by side, award jobs and convert directly to repair orders.
04 QC Package Builder
Select serial numbers, apply intelligent report validation logic and generate a merged, cover-paged QC package PDF — ready for rig dispatch in minutes.
05 Multi-Site & Vendor Portal
Manage multiple workshop locations under one tenant. Vendors and machine shops get their own portal to submit reports and quotes without needing full system access.
06 Damage Recovery Billing
When inspection flags client-caused damage, build a formal cost recovery package — capturing repair cost, operational downtime and alternate equipment lease into a structured client billing document.
🔍
Inspection Order Management
Create, issue and track inspection orders from draft to close. Monitor line item progress, upload reports and manage re-inspections — all in one place.
Multi-vendor Progress tracking Re-inspection workflow
How It Works

From Order to Certificate

A structured workflow that keeps every stakeholder — from operations to vendors — on the same page.

01
Create & Issue Order
Operations creates an inspection or repair order, assigns equipment serial numbers and issues to the relevant vendor or machine shop.
02
Vendor Uploads Report
Vendor receives a notification and logs into their portal to upload inspection reports directly against each line item.
03
Review & Action
Failed items trigger repair workflows. Passed items flow through to QC packaging. Every result is tracked with a full audit trail.
04
Generate QC Package
Select tools by serial number, validate report currency and generate a branded, merged PDF QC package ready for rig deployment.
Platform Modules

Everything You Need.
Nothing You Don't.

🗂️
Equipment Register
Centralised serial number register with full inspection and repair history per tool. Bulk import, transfer requests between sites and asset lifecycle tracking.
📋
Inspection Orders
Multi-item inspection orders with per-line-item status, vendor assignment, report upload and automatic re-inspection workflow on failed items.
🔧
Repair Orders
Full repair order lifecycle from draft to closure. Machine shop assignment, packing list generation, PO tracking and repair report management.
💬
RFQ & Quoting
Request quotes from multiple machine shops simultaneously. Compare, award and convert to repair orders — with full document attachment support.
📦
QC Package Builder
Intelligent report validation with 12-month currency checks, fail/pass logic and one-click PDF generation with a professional cover page.
🏭
Vendor & Machine Shop Portal
External vendors and machine shops get dedicated portals to upload reports, submit quotes and view assigned orders — no internal access required.
Cost Recovery
⚖️
Damage Recovery Billing
When a tool fails inspection due to client-caused damage, TIMS helps you build a structured recovery claim — capturing repair costs, operational downtime and alternate equipment lease costs into a formal billing package delivered to your client.
Get Started

Ready to Take Control
of Your Tool Fleet?

See how TIMS can streamline your inspection and repair operations. Request a personalised demo today.

No commitment required. We'll be in touch within 1 business day.